Choice Lux Cars — Luxury Transport Operations System (South Africa)

Choice Lux Cars is a custom operations management system designed specifically for South African luxury transport operators. Built with FlutterFlow (Flutter-based) and Supabase (PostgreSQL backend), it automates job dispatching, driver coordination, and operational workflows that many transport businesses handle manually.

The system enables operators to dispatch jobs efficiently, manage driver assignments, track job status in real-time, generate professional quotes and invoices, and maintain comprehensive audit trails — all from a single, secure platform. Data is protected with Row Level Security (RLS), ensuring role-based access control and data isolation.

Choice Lux Cars serves South African luxury transport operators — businesses that provide premium vehicle transport services for corporate clients, events, and high-end customers. These operators typically manage a fleet of drivers, coordinate multiple jobs daily, and need real-time visibility into operations.

The system serves two primary user groups: administrators and managers who dispatch jobs, manage drivers, generate quotes and invoices, and monitor operations; and drivers who receive job assignments, update status, and complete trip documentation. Both groups need mobile-friendly interfaces that work on phones and tablets for on-the-go operations.

Before the Choice Lux Cars system, operators faced several challenges with manual operations management:

• Manual dispatching: Coordinating jobs via phone calls, WhatsApp messages, and spreadsheets made it difficult to track job status, driver availability, and workload distribution.
• Limited visibility: Administrators lacked real-time visibility into job progress, driver locations, and operational bottlenecks — making it hard to optimize workflows and respond to issues quickly.
• Driver management overhead: Tracking driver licenses, PDP documents, activation status, and availability required constant manual updates and coordination.
• Document generation inefficiency: Creating quotes, vouchers, and invoices manually in Word or Excel was time-consuming and prone to errors, with inconsistent branding and formatting.

Choice Lux Cars automates operations management with a comprehensive platform built on FlutterFlow (Flutter-based) and Supabase. The system provides role-based dashboards for administrators and drivers, enabling efficient job dispatching, real-time status tracking, and streamlined document generation.

Administrators can dispatch jobs, assign drivers, monitor operations in real-time, and generate professional quotes, vouchers, and invoices — all from a centralized dashboard. Drivers receive job assignments, update status, and complete trip documentation via mobile-friendly interfaces. The system stores all data securely in Supabase with Row Level Security (RLS), ensuring role-based access control and data isolation.

The backend uses Supabase's authentication, PostgreSQL database, storage, and RLS policies to keep data secure and organized. Each user's access is controlled at the database level based on their role, making it suitable for multi-role operations with clear separation between administrators, managers, and drivers.

FlutterFlow: Visual Flutter development platform used to build the frontend application. FlutterFlow enables rapid development of responsive web and mobile interfaces with Flutter's performance and cross-platform capabilities.

Supabase: Backend-as-a-Service providing PostgreSQL database, authentication, storage, and Row Level Security (RLS). Supabase handles user authentication, data storage, file management, and database-level access control.

Row Level Security (RLS): Database-level access control ensuring role-based data isolation. RLS policies enforce that users only see data appropriate for their role (admin, manager, driver) without application-level checks.

PDF generation: Server-side PDF generation for quotes, vouchers, and invoices. PDFs are generated from Supabase data and stored securely in Supabase storage.

Firebase Cloud Messaging (FCM): Push notification service for job assignments and status updates. FCM tokens are stored in Supabase and notifications are sent based on user roles.

The Choice Lux Cars system was delivered using an iterative MVP approach. We started with core operations workflows — job dispatching, driver management, and basic status tracking — then expanded to include document generation, role-based access control, and advanced reporting.

Development followed a structured process: workflow mapping to understand operational needs, database schema design for multi-role access, FlutterFlow interface development, Supabase backend configuration with RLS policies, and iterative testing with the client team. Regular feedback loops ensured the system matched operational requirements.

Learn more about our process →

The Choice Lux Cars operations system has streamlined daily operations for the transport operator. Administrators can dispatch jobs more efficiently, track status in real-time, and generate professional documents without manual work. Drivers receive clear job assignments and can update status easily via mobile interfaces.

The centralized platform has improved operational visibility, making it easier to identify bottlenecks, optimize driver workload, and respond to issues quickly. Role-based access control ensures that each user sees only relevant information, reducing confusion and improving security.

Document generation automation has reduced administrative overhead, with professional quotes, vouchers, and invoices generated instantly from system data. Audit trails provide complete operational history, supporting compliance and operational transparency.